Financial Information

Federal Financial Aid

Cayuga’s federal code is 002861.

Aid programs are subject to change based on funding and regulations from governing agencies. Applications for most programs and current procedures, recipient selection, award schedules, and responsibilities of recipients are available in the Financial Services Office.

You may be eligible for federal aid from the Department of Education if you meet the following criteria:

• Are enrolled in a degree or certificate program
• Are you a U.S. citizen or an eligible non-citizen 
• Have a high school diploma or GED
• Demonstrate satisfactory academic progress
• Are not in default on a Perkins Loan, Stafford Loan, PLUS, or SLS Loan at any institution
• Do not owe a refund of any federal financial aid at any institution
• Are registered with Selective Service, if required
• Have not exceeded maximum lifetime eligibility for loans and Pell

Federal Pell Grant

The Federal Pell Grant program enables eligible undergraduate students to receive grants based on college costs and information reported on the FAFSA (determined by factors such as family income, assets, and size of family). Apply by completing the FAFSA. You will receive a Student Summary, which you should review and keep for your records. The Federal Government does not require repayment of Federal Pell Grants. Students are eligible to receive Pell Grants for a maximum of six years as a full-time students.

Federal Supplemental Educational Opportunity Grants (FSEOG)

As an undergraduate student, you may be eligible to receive federal supplemental educational opportunity grants. These grants are awarded based on exceptional needs and circumstances. Apply by using completing the FAFSA. The Federal Government does not require repayment of Federal Supplemental Educational Opportunity grants.

Federal Work-Study

This program, supported through federal and college funds, is available if you are enrolled and can demonstrate financial need. Awards vary according to need and available funds. You may be employed either on- or off-campus with public or nonprofit agencies. Earnings must be used solely for educational purposes. Apply through campus aid procedures and complete the FAFSA. Biweekly payment is made directly to you based on wage and hours worked. Work-study awards cannot be used as a deferral on your bill.

Federal Direct Student Loan

This loan is available if you need financial assistance and attend Cayuga at least half-time (six credits or more). First-year students may be eligible to borrow up to a maximum of $3,500 in the subsidized direct loan program. Students who have completed at least 28 credit hours may be eligible to borrow up to a maximum of $4,500 in the subsidized direct loan program. Dependent students may be eligible to borrow an additional $2,000 in the unsubsidized direct loan program. Independent and dependent students whose parents can not borrow a PLUS loan may be eligible to borrow an additional $6,000 in an unsubsidized direct loan.

To apply, you must complete the FAFSA. A federally required origination fee will be deducted from the loan amount. Loans are disbursed in two separate payments over the loan period. Repayment begins six months after graduation if you drop below six credits or cease enrollment.

Students must accept their student loans on their myCayuga as permission for the College to process the loan for payment. First-time borrowers at Cayuga Community College must complete a promissory note and enter online entrance counseling at studentaid.gov.

Federal PLUS Loan

If you are a dependent student and your parents have no adverse credit history, they may be eligible for this program. Annual loan limits are based on the cost of college attendance, less other financial aid. A federally required origination fee is deducted from the requested loan amount. Repayment begins within 60 days at a variable interest rate not to exceed 10 percent. Contact the Financial Services Office to apply.

Veteran Benefits

The College is approved for full Veterans Administration educational benefits. 

Maintaining Eligibility for Federal Financial Aid

Cayuga Community College is required to have Standards of Satisfactory Academic Progress to comply with the federal and state regulations governing financial aid programs. The standards for federal and state financial aid programs differ, so students should be aware of both requirements. Federal and State Standards of Academic Progress include a qualitative (GPA) and quantitative (earned credit hours) measure in reviewing a student’s academic progress. To ensure that a student is making both qualitative and quantitative progress throughout their course of study, the College will assess their progress at the end of each semester. Part-time students shall be evaluated by the same standards as full-time students from the date they first matriculate.

Students must complete a first associate degree within the 90 attempted credit hours. A student who is in good academic standing or on an academic plan can apply for a waiver of the 90-credit rule by completing the Lost Eligibility and Waiver Request Form.

The College will attempt to notify you if you fall below the minimum requirements. However, students often do not update their addresses with the College, so they must be aware of the standards and their progress. 

Check your current status on your myCayuga account. MyCayuga and your Cayuga email are official means of College communication. Check these often for any changes to your requirements and account.

Standards for Federal Aid

The following applies to Pell, Federal Direct Student Loans, PLUS, FSEOG, and College Work-Study.

Required Accumulated Credits

The total accumulated credits and grade point average will be checked after the final grading process for each semester. If deficiencies are found (see the following table), they must be made up before a student can qualify for further federal financial aid. Grades of W, I, and Audit are not considered to have a status of passing and do not count toward earned credits.

After the warning semester, if you have not regained eligibility, you may complete a Waiver Request in the Financial Services Office if you can show extenuating circumstances.

Repeated Courses

For financial aid purposes, a student may repeat any course in which they have received an F grade. Students can also receive federal financial aid for any course they received a passing grade once. However, if the student receives an “F” on their repeated course, it counts as their one-time repeat. They can not retake this “F” and receive financial aid.

Repeated courses will count as Credits Attempted regardless of the reason for repeating or the grade received. 

A course may be repeated, but credit will be granted only for the most recent attempt, and the most recent grade will be used to compute the grade point average (GPA) unless the student has already been awarded a degree or certificate. In such cases, if a repeated course was part of the degree or certificate program, the original attempt and grade will be included in the GPA.

The right to repeat courses in certain programs, such as (but not limited to) Nursing, is not automatic. You must complete a course successfully to be allowed the opportunity to continue in that curriculum. Contact the relevant department or division for more information concerning program requirements.

Second Degree

Students pursuing a second degree who have attempted ninety credits or more must complete the Second Degree Waiver Form. Before additional financial assistance can be granted, students must apply for and be approved for a waiver by the Financial Services Office. Students must complete an academic plan with the Student Engagement Office as part of the form.

Incomplete Courses

Incomplete courses are considered attempted courses when calculating earned credit hours. Students are encouraged to complete all incompletes before the beginning of the following semester. If a student completes their courses after satisfactory academic progress has been determined for the next semester, the student may request a re-evaluation of their academic progress in writing.

Notification of Loss of Federal Aid

Check your myCayuga account for your current status.

Method of Appealing Loss of Aid

Students who do not achieve satisfactory academic progress, as outlined in the chart above for the first time, will be placed on a Financial Aid Warning semester. This can only be granted to students who, at the end of a semester, were making academic progress in the previous semester enrolled or who have completed their first semester. The College will reinstate financial aid eligibility for one semester only without the need to file an appeal.

Students who fail to make Satisfactory Academic Progress after the warning period lose their aid eligibility for each subsequent academic period until academic progress standards are met. All students have the right to appeal their loss of federal financial aid. The student must complete the Lost Eligibility and Waiver Request Form. These forms are available online or in the Financial Services Office. Submission of a completed Lost Eligibility and Waiver request form does not guarantee that the request will be approved. Students will be asked in their waiver to (1) explain the reasons the student failed to meet satisfactory academic progress and (2) describe what actions the student plans on taking to ensure their academic success in the following semester. The waiver will be granted only when there is a reasonable expectation that the student will meet future satisfactory academic progress requirements.

Students should submit their Lost Eligibility and Waiver Request Form by the deadline date listed on the form. Any forms received after this date are considered late requests and will be considered for the following semester. If a student is granted a financial aid waiver, that student is placed on Financial Aid Probation (Federal Waiver).

Students should use their waiver semester to achieve good academic standing. However, the College realizes that is not always possible. Therefore, students in their probation status who enroll for at least (6) credits, complete all of their coursework, and earn a semester GPA of 2.0 or higher will be placed under an Academic Plan. However, students need to be aware that at any time they cannot achieve their academic degree within the 90 credit limit, they will not be able to remain on an academic plan and will lose their financial aid eligibility unless the committee grants an over ninety credit waiver.

Students who have lost their federal financial aid and have not been granted a waiver may restore their aid eligibility in one of the following ways:

• Attend Cayuga Community College without financial aid. The Financial Services Office will review academic progress every semester. When past academic deficiencies have been addressed, aid can be reinstated. Financial Aid cannot be retroactively reinstated for semesters if the student is not achieving satisfactory academic progress.
• If satisfactory academic progress based on earning the required number of credits has not been achieved, a student could attend another institution and earn credits that could be transferred back to Cayuga.

Return of “Unearned” Title IV Funds

Federal policy assumes that federal financial aid is based on the period of time enrolled. If a student withdraws from the College within the first nine weeks of classes, the federal government does not view the student as having “earned” all of the funds awarded. In that instance, the College is required to return the “unearned” portion of the aid to the government. The College bears potential liability for any federal aid disbursed to students before the ninth week of classes. While Cayuga makes a concerted effort to disburse aid at the earliest possible time, the College must be fiscally prudent in those disbursements, ensuring that students receive their aid in a timely manner.

Federal regulations govern the return of Title IV funds (Ford Federal Direct Student Loans, Pell, FSEOG) for students who withdraw entirely from Cayuga prior to completing 60% of the semester. The percentage of the period that the student remains enrolled is determined by dividing the number of days the student attended by the number of days in the semester. Calendar days are used, but breaks of at least five days are excluded from both the numerator and denominator.

In the case of “aid not earned” in federally funded grants or scholarships, the student is expected to repay the “unearned” portion to the College. Failure to do so will make the student ineligible to receive further federal financial aid. (This policy is based on 34 CFR, Section 668.22 of Title IV of the Higher Education Act of 1965, as amended.)

Withdrawal Date

For financial aid purposes, the date of withdrawal from the College is:

• The date the student began the College’s withdrawal process or officially notified the College of intent to withdraw; or
• The midpoint of the period if the student leaves without notifying the institution; or
• The student’s last date of attendance at a documented academically-related activity, in lieu of any other withdrawal date; or 
• If the student leaves without notification because of circumstances beyond their control, the College will determine a withdrawal date related to those circumstances, ensuring a fair and just process for all students.